---
title: "Workflow: How to automatically create cases for records"
description: How to automatically create cases for records
---

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# Workflow: How to automatically create cases for records

When new or existing records adhere to certain criteria, it can be a good moment to create a case to screen the company or contact. In this initial screening, likely a **Preview** or **In review** case, hits can be found which could indicate a risk associated with the company or contact. A workflow can be beneficial to create these cases automatically when certain criteria are met.

![](https://help.vartion.com/hs-fs/hubfs/image-png-Feb-20-2026-10-18-25-0351-AM.png?width=3418&height=1934&name=image-png-Feb-20-2026-10-18-25-0351-AM.png)

To set up this workflow, the following can be configured:

- Trigger: 
    - When a record meet these conditions: **Lead status** is any of **In Progress**, **Connected**, or **Open Deal** *and* **Lifecycle stage** is **Sales Qualified Lead** *and* **Industry** is any of **Real estate**, **Virtual asset services**, or **Wealth management** (and other industries you prefer to include).
- Actions: 
    - **Create case**: Create a case with the **Case status** **Preview**, add the **Company name** of the contact record as the **Client name**.
    - **Change case assignee**: Set the **User email** or **Group name** as the **Case assignee**.

To set up this workflow for both contacts and companies with linked cases where new hits are found. Two workflows must be created, one based on contact records and another based on company records.

<iframe src="https://tour.vartion.com/embed/cmlur6dv53fcpd2ntau15svq3?embed_v=2&amp;utm_source=embed" loading="lazy" title="How to automatically create cases for records" allow="clipboard-write" frameborder="0" webkitallowfullscreen="true" mozallowfullscreen="true" allowfullscreen style="position: absolute; top: 0; left: 0; width: 100%; height: 100%;"></iframe>

 

**This documentation, including images, videos and text, is accurate as of Version 7.10 of Pascal.**

We strive to keep our documentation up to date with each release to ensure it remains a reliable resource for our users. However, given the dynamic nature of our software development, there might be instances where changes introduced in subsequent versions are not immediately reflected in this documentation. We encourage users to refer to [the latest release notes](https://help.pascal.vartion.com/books/release-notes) and to use the feedback mechanism for any discrepancies or requests for clarification.

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